Bradleys Payroll Solutions Limited (”We”) are committed to protecting and respecting your privacy. Our Group means our subsidiaries, our ultimate holding company, its subsidiaries and our associated companies as defined in section 1159 of the UK Companies Act 2006. This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Even though the UK has expressed its intention to leave the EU in March 2019, the GDPR will be applicable in the UK from 25th May 2018. The Government intends for the GDPR to continue in UK law post-Brexit and has also introduced a Data Protection Bill to replace the current Data Protection Act in due course. Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purposes of data protection legislation in force from time to time the data controller is Bradleys Payroll Solutions Limited, Castle Chamber, Off Mill Bridge, Skipton, BD23 1NJ, UK +44(0)20 3507 1811.
WHO ARE BRADLEYS AND WHAT DO WE DO?
Bradleys Payroll is an umbrella employment company in the UK. With an efficient staff having notable experience in the business, we help contractors, freelancers and the self-employed in managing timesheets and file taxes, while helping them to focus on getting fresh projects on board and attending client meetings. We also work with recruiters and expertly manage contractors for them by offering competitively priced umbrella services. In a nutshell, we look after end-to-end contractor payroll requirements.
WHAT TYPE OF INFORMATION WE COLLECT ABOUT YOU OR THE INFORMATION YOU GIVE TO US.
You can inform us at any time on email@example.com if you no longer require any of the above services.
You can raise your concern to ICO via the link: https://ico.org.uk/concerns/ You are not required to pay any charge for exercising your rights. If you make a request, we are obliged to serve you within a month.
Please contact us at firstname.lastname@example.org, 0203 507 1811 and or Castle Chambers, Off Mill Bridge, Skipton, BD23 1NJ, UK if you wish to make a request.
DISCLOSING PERSONAL INFORMATION
We may disclose your personal information to any of our employees insofar as reasonably necessary for the purposes set out in this policy. We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information to the extent that we are required to do so by law in connection with any ongoing or prospective legal proceedings in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information. Except as provided in this policy, we will not provide your personal information to third parties.
Disclosure of your information inside and outside of the EEA
We will share your personal information with any member of our group both in the EEA and outside of the EEA. We will comply with the Regulation (EU) 2016/679 of the European Parliament and of the Council passed on 27th April 2016 (GDPR Law), in respect of any such transfers.
RETAINING PERSONAL INFORMATION
This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations about the retention and deletion of personal information.
Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
As per Retention policy, we shall keep them for 3 years from the end of the tax year they relate to.
We will retain documents (including electronic documents) containing personal data to the extent that we are required to do so by law if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
HOW WE STORE YOUR INFORMATION
Your information is securely stored on Microsoft Azure-based Cloud Servers hosted in the UK. It may be transferred to third parties within EEA for our contractor management and payment services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice. All our third-party Data Processors are screened to ensure they are in full compliance with all aspects of Data Security legislation.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, specifically your individual portal, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
SECURITY OF PERSONAL INFORMATION
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide on our secure (password- and firewall-protected) servers. You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).
We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of changes to this policy [by email or through the private messaging system on our website].
DATA PROTECTION REGISTRATION
We are registered with the Information Commissioner's Office and our registration reference is ZA294928.
14.1 We use an online chat system provided by Olark.
14.2 If you contact us on our website using the Olark chat system, the following data will be held on the Olark servers which are based in the USA: Transcripts, i.e. chat history, IP address, Browser type, Referring page, Page view history (only during chat conversation), Chat conversation, Chat start time, Chat duration, Visitor name (if provided by visitor), Visitor location, i.e. Country, Visitor email address (if provided by visitor, Duration of visit, whether they are a returning visitor, how many times they have chatted.
14.3 All data (active and archived) will be destroyed upon request, i.e. account termination.
For any privacy related queries or concerns, you may contact Bradleys Payroll Solutions Data Protection Officer at email@example.com.